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of the officer locating the missing person to immediately contact the Records Unit (0800
- 1700 hours Monday through Friday) or the Communications Division (all other times)
to remove the missing person from NCIC/VCIN. [41.2.5(c,d)]
2. The officer locating the missing person shall ensure that the Virginia Missing Person
Clearinghouse Report is immediately updated as well as the arrest information and the
narrative section pages of the IBR, to reflect the date, time and location where the missing
person was located, along with the date, time and name of the person who removed the
missing person from NCIC/VCIN.
NOTE: In the event the information from the Missing Person Information
Clearinghouse Report has not yet been entered into the IBR, the information
will be recorded on a Supplemental Report and forwarded to the Records Unit
for entry.
3. The Records Unit will forward a copy of the recovery information to the Special Victims
Unit for the investigation. [41.2.5(b,e)]
4. If information is received that the missing person has been located in another jurisdiction,
all attempts will be made to have an officer in that jurisdiction make physical contact
with the missing person. The officer’s name, agency time and date of contact will be
noted in the Virginia Missing Person Information Clearinghouse Report The missing
person (if entered) will then be cleared from NCIC/VCIN.
E. Maintaining Communications with the Complainant/Reporting Person
The complainant/reporting person shall be kept up-to-date with any investigative progress or
updates that may be of concern or interest regarding the missing person. This responsibility
will rest with the investigating officer/detective. Information which could hamper the
investigation will not be released. Determination of the need to release such information is the
responsibility of the lead officer/detective or his supervisor. [41.2.5(b,d,e)]
Steven R. Drew
Chief of Police
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