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3. Should the person fall in any of the above categories, the responding police officer shall:
a. Complete a Virginia Missing Person Information Clearinghouse Report (VA State
Form SP 67) in its entirety, to include Parts III and IV, which must be signed by
the reporting person. [41.2.5(a)]
NOTE: In the event the complainant is unable to sign the report (e.g., the complainant
resides in another city and is making the report by telephone), the responding
officer may sign the report in lieu of the complainant.
b. Obtain an IBR number and record it on the Virginia Missing Person Information
Clearinghouse Report.
NOTE: There must be a separate clearinghouse report and incident report number for
each person reported missing. Since Communications can only generate one
incident report number per call, multiple incident report numbers must be
computer generated.
c. Enter the basic information contained in the Virginia Missing Person Clearinghouse
Report into the IBR. [41.2.5(c)]
d. Request a recent photograph of the missing person and attach it to the Virginia
Missing Person Information Clearinghouse Report. The reporting officer will
annotate the pictured subject’s name, race, gender, date of birth and IBR report
number on the back of the photograph. If multiple subjects are in the photograph,
the reporting officer will circle the missing subject.
NOTE: Advise the person providing the photograph that it will not be returned.
e. Notify the on-duty supervisor who will respond to the scene, and will determine if
additional personnel and resources are needed to assist with the
search/investigation. [41.2.5(f)]
f. Broadcast a BOL for the missing person over the radio and MDC. [41.2.5(b)]
g. Attempt to determine if the missing person requires any specific medication or if
any other special considerations exist.
h. Scan relevant photos and documents (i.e. photograph(s) of missing person,
completed SP-67) as attachments to the IBR.
B. NCIC/VCIN Entries
1. The missing person is entered into NCIC/VCIN, the Missing Persons Entry Form and the
teletype reply indicating the NIC and VIC entry numbers will be forwarded to the
Records Unit each working day. [41.2.5(c)]
2. Critically missing adult reports must be entered into NCIC/VCIN within two hours of
receipt (§15.2-1718.2 Code of Virginia).
C. Search and Rescue [41.2.5(d,e); 46.2.5]
1. When a missing person cannot be located, or there is reason to believe an abduction has
occurred, a search of the area shall be conducted upon consent of the person with
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