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extent allowed by law, the Office of the City Auditor shall review relevant information
in a confidential manner and shall authenticate all alleged activity received on the hotline.
In accordance with Virginia Code § 2.2-3705.3(7), information contained in records of a
completed investigation shall be disclosed in a form that does not reveal the identity of
the complainants or persons supplying information to investigators. Unless disclosure is
excluded under 2.2-3705.3(7), the information disclosed shall include the name of the
department or agency involved, the identity of the person who is the subject of the
complaint, the nature of the complaint, and the actions taken to resolve the complaint. If
an investigation does not lead to corrective action, the identity of the person who is the
subject of the complaint may be released only with the consent of the subject person. An
investigation shall be considered completed when all related investigatory activities have
been concluded. With respect to an investigation that may lead to criminal charges, the
investigation shall be considered completed upon referral to the appropriate authorities.
The identity of complainants or persons supplying information to investigators shall not
be disclosed unless required by law, including but not limited to the Virginia Freedom of
Information Act, or court order.
Fraud, waste, and abuse definitions.
As used in this subsection, unless the context requires a different meaning:
Abuse. The excessive or improper use of something, or the employment of something in
a manner contrary to the natural or legal rules for its use; the intentional destruction,
diversion, manipulation, misapplication, maltreatment, or misuse of resources owned or
operated by the city; or extravagant or excessive use so as to abuse one's position or
authority.
Fraud. The intentional deception perpetrated by an individual or individuals, or an
organization or organizations, either internal or external to the city, that could result in a
tangible or intangible benefit to themselves, others, or the city or could cause detriment
to others or the city. Fraud includes a false representation of a matter of fact, whether by
words or by conduct, by false or misleading statements, or by concealment of that which
should have been disclosed, which deceives and is intended to deceive.
Waste. The intentional or unintentional, thoughtless or careless expenditure,
consumption, mismanagement, use, or squandering of resources owned or operated by
the city to the detriment or potential detriment of the locality. Waste also includes
incurring unnecessary costs because of inefficient or ineffective practices, systems, or
controls.
The City Auditor is authorized to dedicate a telephone line, email address and a website,
if cost-effective, through which employees and residents of the city may report
anonymously any incidence of fraud, waste, or abuse committed by any city officer or
employee, or within any city department, offices, boards, activities, agencies, programs
and systems that receive public funds from the city.
The City Auditor may inform employees and residents of the city of the reporting
mechanisms (telephone, email, website or in person) if any, and the conditions of
anonymity, through the conspicuous posting of announcements in the locality's personnel
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