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d. In the event that a FOIA response invoice remains unpaid 30 days or more after
billing, the City shall refuse to process additional requests from the requester
until the requester has paid the amount owed (Va. Code Ann. § 2.2-3704 (I)).
VIII. Record Archival, Retention, and Disposal
a. FOIA requests and responses to FOIA requests may be published on the City’s
online archives, unless disclosure is prohibited by law.
b. The City should retain all records that are the subject of a FOIA request for the
applicable retention period as per state law.
c. After the three-year retention period applicable to FOIA requests has expired,
records may be purged from GovQA.
IX. Staff Training
a. The FOIA Coordinator shall ensure and record that all staff members who handle
FOIA requests are regularly trained on the requirements of VFOIA (FOIA Council
website) and how to use GovQA.
b. The FOIA Coordinator shall develop and present an introductory overview of
FOIA for City employees at new employee orientations and/or as requested.
c. The FOIA Coordinator shall keep a record and schedule of completion of the
required elected official FOIA training for City Council and School Board members
and shall apprise the City Attorney of the same.
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