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________________________________
From: Robert E Pealo <[email redacted] <[link redacted]> >
Sent: Wednesday, June 3, 2026 6:48 PM
To: laura <[email redacted] <[link redacted]> >; Marlin McDaniel <[email redacted] <[link redacted]> >
Subject: Re: Noodle Expenditure Report
Laura & Marlin:
Sorry for the delayed response. The spreadsheet is a great start. I think it would be helpful to our accounting
folks if the spreadsheet could show the budgeted expenses, the actual expenses, and the variance between
the two. Showing the total actual expense is necessary to verify that all grant funds have been used, or if any
grant funds will be returned.
Any additional documentation you can provide, such as contracts and invoices, to validate the expenses in
that spreadsheet would be helpful. The City's contract with PWF requires PWF to maintain records of all
expenditures, including contracts, invoices, and similar documents. PWF has provided the City with a copy of
its contract with GMT, which I understand is the only contract/expenditure that PWF directly incurred. I further
understand that PWF's contract with GMT has more limited language regarding the post-event summary and
only requires GMT to provide a summary of expenditures and allows for them to redact and summarize
commercially sensitive and confidential information if disclosure is restricted by contract or industry practice.
To the extent that such items are not so restricted, we would like to see copies of the same. We understand
there may be limits to the documentation that PWF can provide but would appreciate your efforts to gather as
much validating documentation as is possible.
In short, in addition to the spreadsheet, we would like to see as much documentation as PWF is able to obtain
from GMT, recognizing that GMT may not be required or willing to provide full documentation to PWF under
your agreement. Any documentation that PWF can obtain and provide to validate the expenses included on
the spreadsheet would be helpful in meeting audit and reporting requirements and ensuring transparency.
Thank you for your partnership on this. If you have any questions or need further clarification, please let me
know.
Bob
Robert E. Pealo
City Attorney
Office of the City Attorney
City of Newport News
[postal contact redacted]
[postal contact redacted]
[telephone redacted]
[link redacted] <[link redacted]>
Attorney-Client Confidentiality Notice
This email message, including any attachments, is for the sole use of the intended recipient(s) and may
contain confidential and privileged attorney-client communication. If you are not the intended recipient,
please contact the sender by reply e-mail and destroy all copies of the original message. Thank you.
________________________________
From: Laura Fisher <[email redacted] <[link redacted]> >
Sent: Tuesday, June 2, 2026 11:00 AM
To: Marlin McDaniel <[email redacted] <[link redacted]> >; Robert E Pealo <[email redacted] <[link
redacted]> >
Subject: Re: Noodle Expenditure Report
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