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Newport News Police Department - Administrative Manual
ADM-325 - INJURY ON/OFF DUTY, FMLA
Amends/Supersedes: ADM-325 (04/12/2018) Date of Issue: 10/04/2021
I. PROCEDURE
A. Occupational Injuries/Diseases
1. When an employee is injured on-duty, their on-duty supervisor must be notified of the
injury as soon as possible. The on-duty supervisor will ensure that the City Human
Resources Department is notified and notify the employee’s bureau/precinct/division
commander.
2. The procedures for addressing occupational injuries and/or diseases will be followed as
outlined in the City Personnel Administrative Manual, section 1202 Occupational Injury
and Disease Policies, Procedures, and Guidelines.
3. Upon completion, the on-duty supervisor will be responsible for ensuring that any required
forms as documented on the appropriate Workers Compensation Checklist (NNPD Form
#286) are completed in their entirety. Depending on City contracts, sworn and civilian
employees may have different requirements.
4. In all cases involving carpal tunnel (suspected or diagnosed through a private physician),
the employee shall contact the Support Services Division commander or designee for
guidance during normal working hours before seeking medical treatment under workers’
compensation.
B. Non-Occupational Injuries/Diseases
1. Generally, injuries/diseases received by an employee off-duty are not covered by workers’
compensation except when received off-duty while responding to an emergency and acting
to protect life or property, using the particular authority, training, and skills associated with
the employee’s job description.
NOTE: Workers’ Compensation does not cover injuries sustained in the course of
employment for another employer (i.e., as a security guard for a private
business). (see ADM-360 Secondary Employment)
2. If an employee believes that an off-duty injury and/or disease is covered by workers’
compensation, the same steps for filing a workers’ compensation claim for an on-duty
injury will be followed.
3. The procedures for addressing non-occupational injuries/diseases will be followed as
outlined in the City Personnel Administrative Manual, Section 1201 Non-Occupational
Disabilities Policies, Procedures, and Guidelines.
C. Temporary, Limited Duty Assignments
1. All limited duty accommodations shall be made in writing by the Chief of Police, with a
copy provided to the City’s Human Resources Department. Only the Chief of Police has
Departmental authority to place an employee in any temporary, limited duty assignment.
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