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Newport News Police Department
2) Public safety specialists are evaluated quarterly until the conclusion of their probationary
period.
2. During their probationary period, civilian employees are evaluated quarterly, except during the
academy and communications training phase.
D. Documentation Requirements
1. Monthly and quarterly probationary evaluations are completed per ADM-295 Performance
Evaluations.
2. If, during their probationary period, there are concerns regarding an employee’s ability to meet the
standard for the position, supervisors must document the specific concerns they observed and
counseling/training provided to address those concerns.
E. Separation Procedures
1. If the employee fails to qualify for regular placement at the end of the normal probationary period,
the employee may be terminated. Supervisors who recommend separation before the employee
completes their probation must notify the employee’s chain of command and provide supporting
documentation that shows the employee’s performance does not meet the standard requirements
and steps taken to counsel/train the employee. The recommendation must be submitted before the
employee’s probationary period ends, with sufficient time for the chain of command and Human
Resources personnel to review the documentation.
2. In unusual circumstances, the employee’s supervisor may recommend an extension of the
probationary period. Such extension requires approval through Departmental channels by the Chief
of Police and the City Human Resources Department Director. Extensions of probation will extend
for no more than three months.
a. During the probationary period extension, the employee will be counseled and evaluated at least
monthly.
b. If the employee fails to qualify for regular appointment by the end of the extended probationary
period or at any time during the extension, the employee’s employment shall be terminated.
3. An employee’s employment may be terminated at any time during the probationary period for
unsatisfactory performance or conduct, for failure to meet or maintain any other standards or
qualifications, or for reasons of operating necessity, provided appropriate procedures are followed.
F. Employees on employment probationary status are ineligible for certain employee benefits (see the 700
Section of the City Personnel Administrative Manual) and are ineligible to use the city’s grievance
procedure (see ADM-225 Grievance Procedures).
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