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Newport News Police Department
4. Maintaining stored department property in a state of “operational readiness” is the responsibility of the
person or bureau, precinct, division, or unit to which the property is assigned. "Operational readiness"
includes the property's care and cleaning, preventative maintenance, repair, workability, the need for
replenishment of supplies and responsiveness. This included all vehicles and equipment designated for
use during a critical incident. The completion of these inspections is documented in the monthly
inspection reports submitted to the appropriate bureau commander. [17.5.2, 41.3.2, 46.1.8]
B. Staff Inspections [53.2.1(b)]
1. The staff inspection function is the responsibility of the Internal Affairs Division commander.
Personnel conducting a staff inspection operate through the authority of the Chief of Police. Staff
inspections objectively evaluate departmental procedures, facilities, equipment, and personnel
outside the normal supervisory and line inspection procedures and the chain of command. The
emphasis is on evaluating the system rather than an individual. A staff inspection of all units and/or
their programs shall be conducted on one or more occasions, at least once every four years. The Chief
of Police may authorize additional inspections. [53.2.1(a,e)]
2. Internal Affairs Division (IAD) is responsible for scheduling all staff inspections and assigning the
inspection teams. Units to be inspected will be notified of the inspection in advance to allow for
proper scheduling. Questions by the inspection team may be directed to any employee in the
department and require a response, as if the Chief of Police asked the questions. During an inspection,
complete access to the department’s physical facilities and contents shall be granted to the inspection
team. [53.2.1(a,b)]
3. A staff inspection will address a specific function, entity, or action. The inspection team may not apply
disciplinary action against any member who, through the inspection process, has been found to have
violated a departmental policy or procedure. Specific violations by an employee will be documented
in the inspection report. In addition, the employee’s bureau/precinct/division commander will be
informed of the violation to determine if any action is necessary. [53.2.1(a)]
4. The completed inspection report (NNPD Form-153) is submitted to the Chief of Police and the IAD.
The IAD staff will forward the report to the affected bureau/precinct/division commander. [53.2.1(c)]
5. If the inspection team documents the need for corrected action, the division commander will provide
the Chief of Police with a work plan concerning correcting the deficiencies and submit a report at the
end of each month on progress towards compliance. [53.2.1(c,d)]
C. Property & Evidence Inspections & Audits
1. The Property & Evidence supervisor will conduct a monthly inspection to ensure the agency
personnel adhere to procedures for the control of property and evidence. Concerns raised during the
inspection will be addressed with the employees involved and their chain of command. The
inspection is documented and forwarded to the Support Services Division commander. [84.1.6(a)]
2. The Internal Affairs Division commander or the Chief of Police’s designee will conduct at least one
audit to ensure the continuity of custody of property and evidence stored by the agency each calendar
year. The audit’s goal is to ensure property and evidence personnel correctly label and store items.
The audit is documented in writing and forwarded to the Chief of Police through the chain of
command. [84.1.6(c)]
a. More frequent audits may be conducted at the discretion of the division commander. If audits are
performed more than once a year, all audits are forwarded to the Chief of Police after the last
audit is conducted in that calendar year.
b. Each audit must examine a minimum of 100 high-risk items (firearms, drugs, cash, etc.) Items
that are not considered high-risk may also be audited.
c. Concerns raised during the audit will be addressed immediately with the Property and Evidence
supervisor.
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