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a. If the officer conducting the following up is doing so as the lead investigator, they will
document this information in an Incident-Based Report (IBR), either the initial report or a
supplemental report.
b. If the officer conducting the follow-up is not the lead investigator, they will document the
information in the field interview module, linking the contact with the corresponding IBR
number.
c. If the officer conducting the follow-up is doing so at the direction of the case agent (i.e.,
canvassing), they will document the information as directed by the case agent, who may require
the information to be submitted in a To/From Letter.
2. Juveniles and Truancy
a. Officers shall try to locate and identify juveniles who do not have an excused absence from
school. These students should be handled as set out in OPS-435 Handling of Juveniles
completing the applicable JVR areas of the IBR for truancy.
b. Officers may also come in contact with juveniles who have an excused absence (such as
students suspended for disciplinary reasons). If an IBR is not completed in the RMS, Officers
should complete a field interview with all pertinent information and action taken.
3. Alias Information
a. The word alias refers to a name a person is “also known as” or “aka.” An alias can be similar
to an individual’s given name or completely different.
b. When an officer learns of an alias, the information will be recorded in the field interview
module, along with the person’s given name and any additional information available.
4. Contacts with Persons on Probation/Parole
a. A person on probation or parole has been granted a legal status that allows them to complete a
sentence to incarceration in the community subject to certain conditions and supervision. If
these conditions are violated, a person’s parole could be revoked.
b. Various situations will occur of which parole officers should be made aware. When
documenting a field interview with a person the officer knows is under the supervision of
Probation & Parole, the officer will document this in the reason for contact section. If the
officer suspects a violation of the person’s condition of release, the officer should notify
Probation & Parole that they conducted a field interview.
5. Reports of Criminal Activity
a. Occasionally, officers receive information concerning suspicious or criminal activity from a
person (other than a police informant) who they consider reliable (such as a neighbor, friend,
or relative). While not enough information to substantiate completing an IBR or obtaining a
warrant, it could be valuable when viewed with other information that becomes available later.
Officers should record such information in the field interview module. [82.2.2]
NOTE: Officers should make an effort to identify associated incidents in RMS and link the
field interview to the incident number.
b. Information received from informants should be processed per OPS-465 Informants.
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