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Newport News Police Department
4. Warrant Service Tracking Sheet (NNPD Form #64)
a. Officers must complete the Warrant Service Tracking Sheet (NNPD Form #64) attached to the
warrant each time they attempt to serve it.
b. When officers serve or attempt to serve a criminal process, warrant, or capias, they will complete
the attached Warrant Service Tracking Sheet (NNPD Form #64), ensuring that the following
information is recorded: [74.1.2]
1) The date and time that service was attempted/made.
2) The name of the attempting/serving officer.
3) The name of the person on whom the service was attempted/made.
4) The results of the service, or the reason why service was not made.
5) The address or location where service was attempted/made.
c. The Warrant Tracking Sheet must be returned to the VCIN Unit when the warrant is served
(including tracking sheets attached to PB-15s and capiases). [74.1.2 (a,b,c,d,e)]
5. Officers serving a warrant that another officer/detective obtained will notify the appropriate
officer/detective or the on-call detective from the corresponding unit. Records personnel may assist
with this notification, upon request. This will occur before warrant service and before transporting
the arrestee to the Newport News City Jail. The primary responsibility for ensuring that the
appropriate officer/detective is notified falls to the officer serving the warrant, who shall complete
NNPD Form #65 Warrant Notification.
6. An officer who has a warrant signed out to them and has been unable to serve the warrant before the
end of their tour of duty shall:
a. Physically return the warrant to the VCIN Unit and sign it back in on the “Warrant Sign-Out Log”
or
b. Turn in the unserved warrant to the on-coming duty supervisor. That supervisor will either re-
assign the warrant to an on-duty officer for service or ensure the warrant is returned to the VCIN
Unit. The supervisor will contact the VCIN Unit by telephone to advise them of the warrant's
status, and the VCIN Unit personnel taking the telephone call will make the appropriate entry in
the “Warrant Sign-Out Log.”
7. Faxing warrants to other departments is limited to members of the Fugitive Apprehension Unit as
needed in their day-to-day activities and Records personnel. If an officer requests attempted service,
Records personnel will fax a copy of the warrant stamped "COPY – DETAINER ONLY."
a. Upon receiving the disposition of a faxed warrant copy, personnel will complete a Fax Warrant
Cover Sheet (NNPD Form #63), update the computer entry, and place the original warrant in the
“fax drawer.”
b. Access to the area where warrants are maintained is limited to personnel assigned to the Records
Section and Fugitive Apprehension Unit. All warrants removed from the Records Section must be
signed out in the provided log.
8. Warrants coming from the Magistrate’s Office (including the Video Magistrate System) for service
must be processed/logged by the VCIN Unit personnel before service. [74.1.2(a,b,c,d,e)]
NOTE: Once a warrant is entered into the eMagistrate system by the Magistrate, it must be
acknowledged and entered into NCIC within 72 hours. If no service was obtained on the
warrant, the officer will return it to the VCIN Unit.
E. Warrant Cancellation
1. An arrest warrant or detention order may be canceled if: [74.1.3(f)]
a. It was obtained for the wrong subject.
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