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Newport News Police Department - Administrative Manual
ADM-240 – EMPLOYEE PARTICIPATION IN EVENTS
Amends/Supersedes: 04/09/2018 Date of Issue: 07/17/2023
I. GENERALLY
The Newport News Police Department recognizes the value of employee participation in community
events. Employee’s conduct, both on and off-duty, reflects on the Department. Therefore, guidelines for
employee participation in events have been established. These guidelines are separate from those
requirements identified in ADM-337 Master Police Officer Program.
II. DEFINITIONS
For purposes of this policy, the following definitions apply:
A. Community Event – A not-for-profit or charity event sponsored or arranged to benefit a public or
community group. For this policy, a community event may be department sponsored or non-
department-sponsored.
B. Department-Sponsored Event – An event or program formally recognized by the Newport News Police
Department in which employees may participate utilizing their professional capacity as Newport News
Police employees. This includes City-sponsored events.
NOTE: Not all fundraising events hosted by the Newport News Police Foundation are considered
Department-sponsored.
C. Non-Department-Sponsored Events – Those events which do not require the employee's skills from
their professional capacity as Newport News Police Department employees and which do not originate
from the Department or City, nor are they sponsored by either. These events may include community
events, church events, sporting teams, athletic leagues, etc., and are considered outside activities.
III. GUIDELINES
A. Department-Sponsored Community Events
1. Personnel participating in department-sponsored events will first ensure they have the approval to
attend from their first-line supervisor and that scheduling conflicts do not exist for their areas.
2. Approved participation in department-sponsored events shall be considered hours worked.
B. Non-Department-Sponsored Events/Programs
1. Employees may participate in non-department-sponsored events while off-duty. Employees will
remain cognizant that, even when off duty, they are still held to the Department's Code of Ethics
and Standards of Conduct as it relates to outside activities.
2. The name or logo of the Newport News Police Department (or City of Newport News) will not be
used in any event, program, or team name for a non-Department-sponsored event/program.
3. If the event/program is held during the employee's regular working hours, the employee must use
approved PPL or some other City-approved leave. Participation in non-department-sponsored
events shall not be considered hours worked, except as outlined in ADM-337 Master Police Officer
Program.
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