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Newport News Police Department
F. Body-worn camera recordings relating to unfiled potential criminal charges shall be retained for at least
one year after the statute of limitations has expired.
G. Body-worn camera recordings relating to Internal Affairs Division complaints (externally or internally
generated) shall be retained per ADM-270 Administrative/Internal Investigations or until the matter has been
resolved, whichever is later.
H. Body-worn camera recordings of routine events that are not associated with either a criminal
investigation or an Internal Affairs Division Complaint, as evidence, shall be retained for at least 30 days.
I. Body-worn camera recordings that have met the appropriate retention times defined above may be
destroyed according to Library of Virginia guidelines.
J. Deletion of Unintentional Recordings
1. If activation of a body-worn camera system occurs during non-enforcement or non-investigative
activities (e.g., restroom or meal breaks, personal and/or private conversations of an officer
unrelated to any ongoing criminal or internal affairs investigation, a situation that otherwise has no
valid official purpose or no apparent evidentiary or investigatory value), the recording officer may
request for the deletion of the accidentally recorded video file:
a. Send an email request to the officer's immediate supervisor.
b. If the supervisor concurs the video has no valid official purpose and/or no apparent evidentiary
or investigatory value, the supervisor shall:
c. Denote approval on the email.
d. Forward it to the system administrator for subsequent video deletion.
2. Before deletion of the video, the system administrator shall:
a. Save a copy of the email authorizing deletion.
b. Make a note in the "comment dialog box" section of Evidence.com for the audit trail, noting the
deletion, the supervisor authorizing it, and the reason.
V. SUPERVISOR RESPONSIBILITY [41.3.8(e), 41.3.10(e)]
A. Supervisors are responsible for:
1. Verifying that all officers reporting for roll call or a briefing have their body-worn cameras attached
to their persons correctly.
2. Ensuring officers are docking their body-worn cameras for charging at the end of each shift.
3. Ensuring officers are uploading and tagging their videos in Evidence.com.
4. Ensuring compliance with procedures and required documentation for the use and maintenance of
the body-worn camera devices and camera activation.
B. As part of regular line inspections, supervisors will conduct inspections of the issued body-worn camera
equipment to ensure operational readiness. Supervisors may conduct random inspections at any time. They
will ensure that all body-worn camera units are accounted for and/or immediately report any discrepancies
to their chain of command.
C. If an employee separates from the agency or is on leave (including military leave) for more than 21 days, the
employee’s supervisor will watch and categorize all uncategorized videos.
VI. ACCESS, REVIEW, & RELEASE
A. All body-worn camera recordings and data are NNPD property. Accessing, copying, or releasing any
media for any purpose other than official law enforcement as set out herein is prohibited and subject to
disciplinary action. [41.3.8(c)]
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