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Newport News Police Department
NOTE: This does not include temporarily undocking laptops and MDCs associated with regular, daily
use.
IV. USE OF PERSONALLY OWNED COMPUTER EQUIPMENT AND PERIPHERALS [11.4.4]
A. Connecting personally owned computer equipment, including peripheral devices such as printers, data
storage devices, scanners, etc., to the department’s WAN is prohibited without documented approval
from the employee’s chain of command and the concurrence of the IT Unit supervisor.
B. City IT has implemented security measures to reduce the chances of an employee’s account being
accessed by a bad actor, which is tied to the location where access occurs. Access attempts from personal
devices from locations outside the area may result in an employee’s account being disabled.
1. When employees travel out of the state or country and need access to their department account
(including email) from any non-department-issued device, they will notify the IT Unit and provide
their location.
2. Employees accessing their city account from a personal device through a VPN may be disabled, as the
VPN may report a different location. When an account is disabled, employees must contact the IT Unit
to regain access.
C. Employees shall not use any personally owned photography, video, or audio recording equipment, digital
or otherwise (e.g., cellular phone, pocket pen camera, digital camera, etc.) to document department law
enforcement-related evidence or investigative photos unless expressly set out in section III. E. of ADM-
535 Cellular Phone Usage.
D. Employees using any personal device that has received written approval for attachment to the WAN is
subject to network protective action by the department or city IT staff, including, but not limited to:
1. Requiring the device’s hardware or software to be upgraded to the requirements of the department’s
systems and software before the WAN connection or as a condition of continuing the WAN
connection.
2. The device (and user) may be subject to some or all department or city policies regarding city or
department-owned technology equipment.
a. The device may be subject to a data wipe by department or city IT technicians in a compromised
security situation (for example, theft or loss of the device), resulting in the loss of the employee’s
data.
b. The device may be subject to subpoena and the legal discovery process in connection with official
use, resulting in a temporary loss of use or possession.
3. The IT Unit is not responsible for responding to hardware or software support issues related to
personally owned computer equipment or peripherals.
4. In all cases where personally owned computer equipment or peripherals are used in department
workspaces, the equipment owner shall assume complete and sole responsibility for the equipment’s
legal and safe operation and any liability resulting from its presence or use on or in city property.
5. Neither the city nor the department is liable for any personally owned computer equipment,
software, or peripheral devices that may be stolen, damaged, or otherwise made inoperable while in
department workspaces.
6. Any media (e.g., USB drives, external HD, DVDs, CDs, etc.) not owned or supplied by the department
and used with or intended to be used with any device will be scanned before files are transferred into
a department computer.
NOTE: Employees wishing to upload information into a department-owned system must contact
the IT Unit so the media can be virus-scanned.
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