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Newport News Police Department - Administrative Manual
ADM-465 - VIRGINIA UNIFORM SUMMONSES
Amends/Supersedes: ADM-465 (04/16/2018) Date of Issue: 09/13/2021
I. GENERAL
The following guidelines will be used by personnel of the Newport News Police Department for
maintaining records and distributing the Virginia Uniform Summons.
II. PROCEDURE
A. Distribution Criteria
1. Police personnel needing Virginia Uniform Summonses shall obtain them at the Records
Unit, where they are stored for distribution. [82.3.4(c)]
2. The Records Unit is responsible for the recording and distribution of individual summons
books to the requesting police personnel. Records Unit personnel will fill out the logbook
maintained in the Records Unit for the summons books issued to them. [82.3.4(a,b)]
B. Summons Completion
When completing a Virginia Uniform Summons, standardized NCIC/VCIN and DMV codes
are to be used.
C. Summons - Flow
1. Traffic Summons
a. All traffic summonses will be turned in to the on-duty supervisor, who shall check for
accuracy and completeness. The supervisor, or their designee, will forward all
completed summonses to their respective administrative assistant for entry into the
Records Management System (RMS). [82.2.1(e)]
b. All non-department personnel will turn all completed summonses into an on-duty
supervisor or to the Records Unit.
c. After entry into RMS, all summonses will be forwarded to the Records Unit. The
Records Unit will forward court copies to the appropriate court and file the agency
copy.
2. Summons in Lieu of Arrest
a. The IBR number is to be written in the top center of the summons under the heading
“Virginia Uniform Summons” of any summons issued for JDR Court.
b. All summonses issued in lieu of arrest will be turned in to the on-duty supervisor, who
shall check for accuracy and completeness. The supervisor, or his designee, will
forward all summonses to the Records Unit. These summonses will be recorded and
secured until the next court day. [82.2.1(e); 82.3.4(c)]
c. The summonses will be forwarded to the appropriate court on the next court day.
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