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Newport News Police Department
b. Status inquiries on a purchase requisition will be directed to the personnel working on the
purchase;
c. If additional information from the City’s Purchasing Department is needed, only those designated
on the commander’s written requisition request will contact Purchasing.
d. No employee will contact a vendor regarding a purchase once a requisition has been submitted
unless the City Purchasing Department expressly authorizes it.
7. All rental agreements (i.e., equipment, facility use, vehicles, etc.) must be submitted to the City
Purchasing Department before an employee engages in a rental agreement.
NOTE: This does not include vehicle rental during approved travel/training.
C. Check Requests
Check requests for items such as payment for travel-related costs, rental and utility costs, or any payment
necessary on a check request must be approved through the chain of command. Check requests will be
approved by the Financial Management Division and forwarded to the Chief of Police or designee for final
approval. The request will then be sent to the Accounting Specialist for processing.
D. Requisitioning and Distribution of Forms and Supplies
1. Individual units must submit requests for forms and supplies through their chain of command on a
Forms/Supply Request (NNPD Form #14).
2. The Forms/Supply Request will be submitted to the Logistics Division during operating hours. The
request will be filled at that time. In the case of large orders, the orders will be filled and delivered.
III. INITIAL ACQUISITION, NEW ASSETS
A. After the purchase of a new Department asset valued at $500 or more (see ADM-515 Department Asset
Inventory and Control) using a City Purchase Card (P-Card) or through the City requisition process, the
equipment must be processed by the Logistics Division Manager, or designee, who shall:
1. Verify the received equipment against the purchase order;
2. Assign the item an asset number and affix an asset number sticker to the item (except as otherwise
provided for in Section II.E.);
3. Obtain specific information regarding the asset’s intended location and personnel to whom the item
is to be assigned;
B. The Logistics Division shall be responsible for receiving and issuing the asset and updating that area’s
asset database.
C. P-Card holders who purchase and take direct possession of an asset shall:
1. Annotate the purchase on their P-Card log sheet;
2. Provide all identifiable information about the asset to their area’s inventory member, who shall:
a. Ensure the asset is logged into the area’s database;
b. Notify the Logistics Division to update the Department’s master inventory.
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