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Finding #2:
The Authority did not always follow Federal Procurement Requirements when awarding
contracts.
Response:
NNRHA agrees that we did not follow our own procedures and federal procurement
requirements for these three contracts. We have taken the necessary steps and
developed guidelines and procedures to prevent this oversight from occurring in the
future. In these three instances, the bid purchases were properly procured but only one
response was received. NNRHA believed as a result of our experience with past
procurements for this type of service that each bid was fair and reasonable; however, we
failed to appropriately document the analysis of such in the procurement file. We have
now properly conducted the analysis and documented the file that these bids were fair
and reasonable. This completes the corrective action for Recommendation 2A.
Per the recommendation, we have taken steps to re-emphasize to responsible personnel
through both internal and external training the importance to always follow applicable
policies and procedures, and the need to document the steps taken to determine that we
are properly procuring and utilizing federal funds. This completes the corrective action
for Recommendation 2B.
If there is any further information or clarification needed please let me know.
Karen R. Wilds
Executive Director
KRW:bg
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