Public Records

AI-use reference. Attached to March 17, 2026 work-session Information, Discussion item 2.01; official converted presentation resolves internal document 4413. Applies to: NNPS enterprise/instructional AI governance architecture and vendor controls. Requirements or purpose: Describes layered governance, tool vetting, vendor model-training opt-outs, encryption, network blocking, logging, SSO, PII sanitization, vendor retention controls and staff/student training. References NIST AI RMF and CISA K-12 guidance as governance resources. Limits: These are presenter-described controls, not independently verified deployment facts or contractual guarantees. The historical slide 5 PK7/8 versus high-school split differs from current handbook PK7 versus grades 8–12; use current handbook for school-year rules. No adoption inferred.

AI-use reference. Revised Policy copy dated in filename December 16, 2025; footer says adopted November 16, 2021. Later revision vote not established in this bounded review. Applies to: Every authorized NNPS computer user, including students, employees, vendors, third parties and volunteers. Requirements or purpose: Superintendent/designee establishes a program protecting confidentiality, integrity and availability, with Technology executive oversight and applicable FERPA, CIPA and COPPA security requirements. Limits: General cybersecurity controls relevant to AI environments; this review copy is not proof of a specific AI deployment or of December 2025 revision adoption.

AI-use reference. Revised Procedure copy dated in filename December 16, 2025; footer says adopted November 16, 2021. Final revision status not independently established. Applies to: Employees, students, consultants, contractors, vendors and others accessing NNPS systems/data. Requirements or purpose: Assigns Technology/security responsibilities; establishes data-privacy processes for collection, transfer, storage, use, disclosure and destruction; addresses confidential data, vendor/cloud systems, access controls, authentication, incident response, filtering, awareness and training. Limits: Review copy visibly combines some old/new officer labels and numbering. Do not treat all proposed additions as adopted 2025 requirements. Underlying detailed data-classification, technical standards, incident-response plans and approved-tool rubric were not obtained.

AI-use reference. Attached to October 20, 2026 regular agenda item 5.02 as Information, Discussion. Footer lists revisions through July 1, 2026; October 20 adoption is NOT established. Applies to: Employees, nonemployees, volunteers, student users and NNPS computing systems. Requirements or purpose: SectionXIV contains the same all-user GenAI controls as current handbook pp 99–101: no PII in any AI tools, approved tools only, grade/access restrictions, teacher permission, parental opt-outs, assignment levels, disclosure and misuse/reporting procedures. Other sections address annual acknowledgement, confidentiality, security, approved software and Internet safety including AI-generated misinformation. Limits: This is an official published review attachment, not proof October 20 changes were adopted or that every proposed clause is operative. Downloaded server-produced HTML representation of source DOCX; no source page numbers inferred. Paired review copy 22837 is materially matching.

AI-use reference. Published with Biennial Review heading and July 1, 2026 filename; footer records adoption 2007 and revisions through February 20, 2024. This review copy alone does not establish a 2026 amendment. Applies to: All authorized NNPS computing users, including students, employees, nonemployees and volunteers. Requirements or purpose: Requires responsible mission-aligned computing use and compliance with supporting IJND-P, IJND-E, EH and EH-P; Superintendent/designee oversees implementation; signed employee agreements retained by HR; policy/procedure reviewed at least biennially. Limits: General technology policy, not a distinct standalone AI policy. Final current revision/adoption history should be matched to board action rather than inferred from a review filename.

AI-use reference. Official public minutes record the handbook approval on July 1, 2026. Applies to: 2026–2027 Rights & Responsibilities Handbook. Requirements or purpose: Records Hunter/Aman motion to approve the 2026–2027 handbook, carried6–1. Official July 1 agenda 3814 item 3.01 also records the carried motion and names the 28,118KB HandbookSY26.27 attachment; six named yeas and Brown nay. Limits: Confirms approval of the handbook, not the adoption of every later document titled October 20 or a separately identified AI Guidebook. Opening has clerical day/location inconsistencies; p 2 dated header and adoption item are explicit. Version check: the July 1 approved agenda attachment 3748 retains a DRAFT3 cover and is not byte-identical to the live handbook. Both have 112 pages; normalized extracted AI text on physical/printed pp 99–101 matches exactly (6,738 characters). The live PDF is the current published copy; whole-document version differences remain.

AI-use reference. Public page remains available, but prominently retains a January 15, 2016 acknowledgement deadline. Do not present as verified current 2026 policy text. Applies to: Page describes employees, nonemployees, volunteers and students using NNPS computer systems. Requirements or purpose: Published text addresses annual acknowledgement, monitoring, authorized access, safeguarding confidential student/personnel data, de-identification when possible, approved software, licensing and retention. Limits: Historical/version-comparison record: use the 2026–2027 handbook for current published AI procedures. Additional 2026 policy/procedure review copies were located in the migrated official archive, but filenames alone do not establish adoption. No login or acknowledgement was attempted.

AI-use reference. Official published minutes of March 17, 2026 work session. Applies to: NNPS AI governance presentation to the board. Requirements or purpose: Records Executive Director of Technology Wayne Santos presenting the AI Security and Governance Framework and K-12 AI adoption stages, followed by board questions/comments. Limits: Records presentation/discussion, not approval or a verified implementation audit. A second-page footer incorrectly names February 17; substantive first-page meeting date/item are March 17.

AI-use reference. October 20, 2026 posted agenda; not an adoption record. Applies to: New/revised policy attachments, including IJND-P dated 10-20-26. Requirements or purpose: Item 5.02 places New and Revised Policies, including IJND-P, under Information, Discussion; item 4.01 says no action items for that portion. Limits: An agenda is not proof of a later vote or absence of an amendment from the floor; this record specifically prevents inferring adoption merely from the attachment filename.

AI-use reference. Official public archive copy titled AI Board Presentation12162025.pptx; not independently established policy adoption. Applies to: NNPS educators and student AI implementation planning. Requirements or purpose: Explains six principles: AI literacy, transparency, privacy, fair access, human judgment and academic integrity; tells staff to review AI outputs and not use GenAI to assign grades or make final evaluation decisions. Limits: Presentation guidance/plans do not prove formal policy adoption or rollout completion. Its high-school grade 9–12 access plan differs from current 2026–2027 handbook; do not substitute it for current grade rules.

AI-use reference. Published, undated guidance retrieved October 26, 2026. Applies to: NNPS educational GenAI use, particularly students and educators. Requirements or purpose: Students need teacher permission and must stay within assignment rules, honestly represent assistance and verify outputs; never include personal information in prompts. Guidance favors age-appropriate use, oversight, bias checking and original thinking rather than having AI complete an assignment. Limits: Do not label this page a dated board-adopted AI policy. Current handbook §§ 4–6 provides more detailed tool/grade/opt-out rules; the page's FAQ references third-party material and is not proof of a particular approved deployment.

AI-use reference. Published current 2026–2027 handbook. Official July 1, 2026 organizational-meeting minutes, physical/printed p 2 item 3.01, record approval6–1. Exact separate AI procedure/guidebook effective dates remain unverified. Applies to: All users: NNPS students, educators, school leaders and staff using GenAI within the school community. NNPS users and student GenAI access. Students, teachers and staff under the handbook's all-user GenAI scope. Student use of NNPS computing systems, including software, networks, electronic files and Internet access. NNPS education records and parents/eligible students; relevant when AI workflows would process or disclose those records. Requirements or purpose: GenAI must align with division mission and instruction, comply with student-data privacy law, and never receive PII. Preserve original thought and academic integrity; clearly disclose AI assistance; review and take responsibility for accuracy and appropriateness. Use only division-vetted/approved GenAI, evaluated for instruction, privacy/security, accessibility, equity and age suitability. Preschool–grade 7: embedded GenAI in approved programs, teacher-directed and directly supervised. Grades 8–12: NNPS-approved tools, teacher permission and no parental opt-out on file. A parental opt-out requires an alternative meeting the same learning goals. Assignment permissions distinguish no AI, limited assistance, collaboration and required AI; disclosure/citation and teacher direction follow the assigned level, with alternatives for opted-out students. Existing conduct and IJND-P procedures apply. Repeated/serious misuse can trigger student or staff discipline; inappropriate outputs/concerns must be reported to school administration, technology, AI support or HR; security bypass remains unacceptable. Use for educational purposes; protect account credentials; prohibit unauthorized access, harassment/cyberbullying, unapproved software and filter bypass; follow copyright and licensing rules. Authorized staff may monitor student content for acceptable-use compliance; students must report undesirable material; parents may withdraw permission in writing. Explains inspection, amendment and consent rights and recognized FERPA disclosure exceptions; describes directory-information designations and parental opt-out procedures. Limits: Source cites an NNPS AI Guidebook, whose separate operative copy was not located. Handbook webpage warns the handbook may change without notice. This PDF was downloaded directly and pp 99–101 visually verified; search reader could not parse this current PDF. Version check: the July 1 approved agenda attachment 3748 retains a DRAFT3 cover and is not byte-identical to the live handbook. Both have 112 pages; normalized extracted AI text on physical/printed pp 99–101 matches exactly (6,738 characters). The live PDF is the current published copy; whole-document version differences remain.